ICMARC Associate Handbook August 2016

Confidential — for Internal Use Only

Associate Handbook August 2016 |

Workstation Ergonomic Guidelines

The following guidelines are recommended to avoid ergonomic injuries:

Seating:

Adjust seat so knees are at a 90-degree angle, with thighs parallel to the floor. Feet should rest flat on

the floor or on a footrest. Maintain good posture while seated; slouching puts stress on back muscles.

Table/desk height:

Adjust desk or table height so the elbows make a 90-degree angle when hands are on the

keyboard. Thighs should be able to fit comfortably under the desk or table.

Video display terminal:

The viewing distance between your eyes and the computer screen should be between 18

and 28 inches. The top of the screen should be even with or below the top of your head. You should not have

to bend your neck up or down to view your screen. When using a document holder, place it near the monitor

at approximately the same height as the monitor to minimize head movement.

Work surface:

Work surfaces should allow proper positioning of all work materials for the most efficient work

flow. Work materials should not be placed more than 20 inches from the edge of the desk or table.

Keyboard:

Keyboards should be flat so you do not have to arch your wrists upward to use it. Use a padded

wrist rest to avoid resting wrists on hard surfaces or sharp objects. The mouse or trackball should be near the

keyboard to minimize reaching.

Lighting:

Indirect lighting and natural lighting can help reduce eyestrain and fatigue. Avoid reflected glare on

computer screens from windows.

Telephone:

Avoid cradling a phone receiver between the ear and shoulder for extended periods. Using a headset

will keep hands free and allow the head and neck to remain in an upright position.

Breaks:

Take breaks at least every hour to stand up and stretch.

Lifting:

When lifting heavy objects, bend at the knees and keep the back straight. Use a protective belt to

support the back.

ICMA‑RC encourages you to discuss any ergonomic or musculoskeletal disorder related problems with

your supervisor or HR manager. Human Resources will help assess the situation to determine if workspace

adjustments, training or workers’ compensation might be appropriate. You can contact a health care

professional for diagnosis and treatment if necessary.

RECYCLING

ICMA‑RC is committed to preserving the environment and saving money through our recycling efforts. As part

of our Going Green and Going Lean efforts, and in compliance with Washington, D.C., law, we support a variety

of recycling programs and processes. You should follow all recycling guidelines, some of which are listed below.

Recycling Guidelines

Workstations should have a mixed-paper receptacle. Most paper products are recyclable and can be

commingled in centralized containers.

Acceptable paper products include: white paper, colored paper, windowed and non-windowed envelopes,

heavy paper stock, newspaper and magazines.